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Document Control Coordinator

Document Control Coordinator

  • Location

    Lake Mary

  • Sector:

    Renewable Energy & Infrastructure

  • Job type:

    Contract

  • Salary:

    Competitive Day Rate (DOE)

  • Contact:

    Carmen Espinós Torredemer

  • Contact email:

    carmen@greenrecruitmentcompany.com

  • Job ref:

    CETLI-1AUG

  • Published:

    5 days ago

  • Expiry date:

    2022-09-03

  • Consultant:

    Carmen Espinós Torredemer

12 months contract

REMOTE

Responsibilities:

  • Work with direct leadership to develop and maintain departmental document controls systems to drive improved business performance and customer fulfillment and satisfaction.

  • Maintain SAP engineering time-tracking environment.

  • Maintain SAP users, authorizations and credentials

  • Monitor and troubleshoot SAP timecards on an ongoing basis

  • Familiarity with generation of flow charts, procedures, work instructions and related forms as needed.

  • Participate in audit activities as required by direct leadership. Conduct random software audit for accuracy and efficacy of outlined and reported department documentation.

  • Demonstrate working knowledge of current ISO9001 standards

  • Utilize technology to enhance work efforts and prepare reports that represent data obtained through a variety of venues.

  • Must take a proactive approach to controlling (and escalating as necessary) risk-related issues that could jeopardize the integrity of department data, procedures, or processes.

  • Actively support the continuous improvement of processes and procedures.

  • Provide Ad Hoc reports as needed.

  • Manage documentation review and revision process per department standard operating procedure.

  • Generate document transmittals and issue/distribute documentation for review/approval.

  • Coordinate communications regarding documentation controls.

  • Analyze and report business relevant data, including but not limited to areas of concern, improvements, and issues. Actively participate in meetings as required.

  • Assist in vetting, testing and implementation of department initiatives as required.

  • Provide department support including but not limited to; Communication with office and site operation personnel, timeline tracking, scanning, filing, and document analysis.

  • Assist with the consolidation and organization of documentations to facilitate department collaboration and efficiency.

  • Cooperate during audits.

  • Assist users with any questions related to document controls software, creation, practices.

  • Facilitate document control/SAP training and awareness.

  • Comply with all safety policies, practices and procedures reporting all unsafe

  • activities to Management and/or Human Resources.

  • Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties.

  • Maintain the highest degree of honesty, integrity and professionalism at all times.