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Administrative Assistant

Administrative Assistant

  • Location

    Sugar Land

  • Sector:

    Renewable Energy & Infrastructure

  • Job type:

    Permanent

  • Salary:

    $DOE

  • Contact:

    Christina Rodriguez-Cintron

  • Contact email:

    christina@greenrecruitmentcompany.com

  • Job ref:

    CRCLI-4JAN23

  • Published:

    16 days ago

  • Expiry date:

    2023-02-18

  • Consultant:

    Christina Rodriguez-Cintron

Seeking a seasoned Administrative Assistant to provide support to several Infrastructure Functional Managers.

The work location for this assignment is Reston, VA.

Responsibilities:

  • Receive and screen phone calls and visitors and direct them to the appropriate parties.

  • Composes and distributes complex correspondence using standard word processing systems or other software applications.

  • Word processing and editing of complex transactional documents.

  • Research information and compiles summary reports.

  • Review the accuracy and format of outgoing documents which require managers' approval.

  • Keeps abreast of key issues, commitments, and priorities of managers.

  • Coordinates requests from clients, managers, and in-house staff.

  • Determines action on important or emergency matters or knows whom to contact in absence of managers.

  • Coordinates complex travel arrangements, including details of business plans.

  • Prepares itineraries and expense reports. Initiates and requests visas and other international documents.

  • Coordinates meetings, and arranges for facilities, equipment, and catering.

  • May prepare and distribute notices, agendas, information packets, and minutes.

  • Assist with scheduling meetings (virtual and in person).

  • Independently maintains a calendar for responsible managers.

  • Develops and guides the implementation of office procedures and of filing and record-keeping systems.

  • Facilitation and assembly of management presentations may be required at various times.

  • Performs other assignments as assigned using applicable automation systems/software.

  • These assignments may include preparation and control of the budget and job-hour reports; coordination of special programs for the organization; administration of financial matters of a highly sensitive and confidential nature; and space planning and move coordination/automation coordination.

Qualifications and Skills

  • Must have a minimum of 5 years of office administrative/secretarial experience.

  • Excellent written and verbal communication skills.

  • Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.

  • Technical vocabulary and terminology common to the assignment.

  • Strong organizational skills and the ability to prioritize administrative deliverables.

  • Effective leadership skills.

  • Professional telephone and personnel interactions/practices.

  • Demonstrated knowledge of filing systems and common office procedures.

  • Experience with budget activities may be required.

  • Ability to make decisions on matters that do not require management-level involvement.

  • Must have the right to work and remain in the United States without visa sponsorship.

  • Must be able to demonstrate basic to intermediate proficiency using Microsoft Teams, Excel, Word, Outlook, and PowerPoint.

  • Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.

  • Must be able to provide clear communication to other personnel in a professional manner at all times.

  • Must be able to perform multiple tasks while meeting deadlines.

  • Must be willing and able to work overtime with little or no notice.