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Executive Assistant

Executive Assistant

LONDON OR MUNICH - My client is a renewables business driven by sustainability and innovation. They have large-scale recycling of materials, and components in a new cutting-edge technology.

 

They are looking for an experienced Executive Assistant/Secretary to oversee and manage

business operations and can grow with the business. Reporting to the CEO, this role will have several aspects: providing personal and executive assistance across a range of activities including logistics, expenses, diary assistance and presentation/proposal support; you will be responsible for the efficient operations of the office.

 

Executive Assistant & Secretarial responsibilities will include:

  • Establish and maintain effective working relationships with internal and external customers, co-workers, and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
  • Assist in planning, coordinating, and implementing logistics for visiting senior executives and board members
  • Prioritize, manage, and schedule executive time and availability efficiently
  • Coordinate domestic business travel, monitor traveler logistics and generate executive team expense reports
  • Create, edit, and maintain electronic and written communication
  • Support executive team with ensuring CRM updated with their customer-related activity
  • Process and screen incoming communication including mail and telephone
  • Manage the company cell phone administration and telephone provider administration, including new voicemail set up.
  • Understand Legal Documentation and Contracts
  • Help with the coordinating of on-boarding new hires

 

 

Basic Qualifications (Required Skills/Experience):

  • Demonstrative experience providing administrative support to multiple customers such as executives, managers, and staff members
  • Experience managing executive schedules and calendars using Microsoft Outlook
  • Highly proficient with Microsoft Office Suite
  • University degree