Document Control Coordinator

Document Control Coordinator

  • Location


  • Sector:

    Renewable Energy & Infrastructure

  • Job type:


  • Salary:


  • Contact:

    Brandon Kooser

  • Contact email:


  • Job ref:


  • Published:

    2 months ago

  • Expiry date:


  • Consultant:

    Brandon Kooser


  • Work with direct leadership to develop and maintain departmental document controls systems to drive improved business performance and customer fulfillment and satisfaction.
  • Maintain an organize document control/archival system per department standards.
  • Maintain SAP engineering time-tracking environment.
  • Maintain SAP users, authorizations and credentials
  • Monitor and troubleshoot SAP timecards on an ongoing basis
  • Familiarity with generation of flow charts, procedures, work instructions and related forms as needed.
  • Participate in audit activities as required by direct leadership. Conduct random software audit for accuracy and efficacy of outlined and reported department documentation.
  • Demonstrate working knowledge of current ISO9001 standards
  • Utilize technology to enhance work efforts and prepare reports that represent data obtained through a variety of venues.
  • Must take a proactive approach to controlling (and escalating as necessary) risk-related issues that could jeopardize the integrity of department data, procedures, or processes.
  • Actively support the continuous improvement of processes and procedures.
  • Provide Ad Hoc reports as needed.
  • Manage documentation review and revision process per department standard operating procedure.
  • Generate document transmittals and issue/distribute documentation for review/approval.
  • Coordinate communications regarding documentation controls.
  • Analyze and report business relevant data, including but not limited to areas of concern, improvements, and issues.
  • Actively participate in meetings as required.
  • Participate in department project initiatives.
  • Facilitate any project initiatives as required.
  • Assist in vetting, testing and implementation of department initiatives as required.
  • Provide department support including but not limited to; Communication with office and site operation personnel, timeline tracking, scanning, filing, and document analysis.
  • Assist with the consolidation and organization of documentations to facilitate department collaboration and efficiency.
  • Cooperate during audits.
  • Assist users with any questions related to document controls software, creation, practices.
  • Facilitate document control/SAP training and awareness.
  • Interact with MHPS-AMER counterparts such as MHPS, MHPSC, MEPPI/MELCO.
  • Participate in training courses and programs as they relate to overall business and personal development, as well as product related developments.
  • Perform other such duties as may be required.



  • Apply best practices of industry standards in records and information management and related disciplines to design and implement improvement in the effectiveness and efficiency of the MHPS-AMER Records Management Program.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
  • Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties.
  • Maintain the highest degree of honesty, integrity and professionalism at all times.
  • Perform such other duties as may be required.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Minimum of Associates Degree in Business or Technical Discipline e.g. Engineering, Computer Science, from an accredited two year institution of learning or at least five (2) years related experience and/or training; or equivalent combination of education and experience.