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Document Control Coordinator

Document Control Coordinator

  • Location

    Orlando

  • Sector:

    Renewable Energy & Infrastructure

  • Job type:

    Permanent

  • Salary:

    $DOE

  • Contact:

    Brandon Kooser

  • Contact email:

    brandon@greenrecruitmentcompany.com

  • Job ref:

    BKLI-3n

  • Published:

    2 months ago

  • Expiry date:

    2021-12-13

  • Consultant:

    Brandon Kooser

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Work with direct leadership to develop and maintain departmental document controls systems to drive improved business performance and customer fulfillment and satisfaction.
  • Maintain an organize document control/archival system per department standards.
  • Maintain SAP engineering time-tracking environment.
  • Maintain SAP users, authorizations and credentials
  • Monitor and troubleshoot SAP timecards on an ongoing basis
  • Familiarity with generation of flow charts, procedures, work instructions and related forms as needed.
  • Participate in audit activities as required by direct leadership. Conduct random software audit for accuracy and efficacy of outlined and reported department documentation.
  • Demonstrate working knowledge of current ISO9001 standards
  • Utilize technology to enhance work efforts and prepare reports that represent data obtained through a variety of venues.
  • Must take a proactive approach to controlling (and escalating as necessary) risk-related issues that could jeopardize the integrity of department data, procedures, or processes.
  • Actively support the continuous improvement of processes and procedures.
  • Provide Ad Hoc reports as needed.
  • Manage documentation review and revision process per department standard operating procedure.
  • Generate document transmittals and issue/distribute documentation for review/approval.
  • Coordinate communications regarding documentation controls.
  • Analyze and report business relevant data, including but not limited to areas of concern, improvements, and issues.
  • Actively participate in meetings as required.
  • Participate in department project initiatives.
  • Facilitate any project initiatives as required.
  • Assist in vetting, testing and implementation of department initiatives as required.
  • Provide department support including but not limited to; Communication with office and site operation personnel, timeline tracking, scanning, filing, and document analysis.
  • Assist with the consolidation and organization of documentations to facilitate department collaboration and efficiency.
  • Cooperate during audits.
  • Assist users with any questions related to document controls software, creation, practices.
  • Facilitate document control/SAP training and awareness.
  • Interact with MHPS-AMER counterparts such as MHPS, MHPSC, MEPPI/MELCO.
  • Participate in training courses and programs as they relate to overall business and personal development, as well as product related developments.
  • Perform other such duties as may be required.

 

OTHER DUTIES & RESPONSIBILITIES

  • Apply best practices of industry standards in records and information management and related disciplines to design and implement improvement in the effectiveness and efficiency of the MHPS-AMER Records Management Program.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
  • Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties.
  • Maintain the highest degree of honesty, integrity and professionalism at all times.
  • Perform such other duties as may be required.

 

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Minimum of Associates Degree in Business or Technical Discipline e.g. Engineering, Computer Science, from an accredited two year institution of learning or at least five (2) years related experience and/or training; or equivalent combination of education and experience.