​Title: Document Control Coordinator

Location: Lake Mary, Florida, United States (On-site)

The Document Control Coordinator will compile, maintain, and control records and related files, ensuring smooth information exchange between Mitsubishi Power and clients/vendors. This role supports the Quality Control (QC) department with document control activities and general administrative tasks.

Essential Duties & Responsibilities:

• Assist QC teams with document control for QC, customers, and vendors.

• Generate and distribute Document Transmittals and inspection notices for client review/approval.

• Monitor document flow and inspection notices, addressing issues promptly.

• Organize document filing and retrieval per QC procedures.

• Generate scheduled and ad-hoc reports.

• Track and manage third-party inspection invoices, purchase orders, and budgets.

• Track quality department man-hours.

• Assist in creating Calibration Certificate Document Packages and revising HRSG quality record packages.

• Support users with document management software and PDF conversions.

• Inform supervisor/management of project document submission status.

• Coordinate the transfer of QC technical documents.

• Monitor comments management and document control activities for QC and vendors.

• Ensure timely submission and processing of documentation per project schedules.

• Track and issue inspection notifications according to schedules.

• Ensure timely acknowledgment of document transmittals.

• Properly file all project correspondence.

Other Duties & Responsibilities:

• Apply industry best practices to improve Mitsubishi Power’s Records Management Program.

• Collaborate proactively to achieve departmental and company goals.

• Comply with all safety policies and procedures.

• Protect confidential information.

• Perform additional duties as required.