​Seeking a seasoned Administrative Assistant to provide support to several Infrastructure Functional Managers.

The work location for this assignment is Reston, VA.

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Responsibilities:

• Receive and screen phone calls and visitors and direct them to the appropriate parties.

• Composes and distributes complex correspondence using standard word processing systems or other software applications.

• Word processing and editing of complex transactional documents.

• Research information and compiles summary reports.

• Review the accuracy and format of outgoing documents which require managers' approval.

• Keeps abreast of key issues, commitments, and priorities of managers.

• Coordinates requests from clients, managers, and in-house staff.

• Determines action on important or emergency matters or knows whom to contact in absence of managers.

• Coordinates complex travel arrangements, including details of business plans.

• Prepares itineraries and expense reports. Initiates and requests visas and other international documents.

• Coordinates meetings, and arranges for facilities, equipment, and catering.

• May prepare and distribute notices, agendas, information packets, and minutes.

• Assist with scheduling meetings (virtual and in person).

• Independently maintains a calendar for responsible managers.

• Develops and guides the implementation of office procedures and of filing and record-keeping systems.

• Facilitation and assembly of management presentations may be required at various times.

• Performs other assignments as assigned using applicable automation systems/software.

• These assignments may include preparation and control of the budget and job-hour reports; coordination of special programs for the organization; administration of financial matters of a highly sensitive and confidential nature; and space planning and move coordination/automation coordination.

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Qualifications and Skills

• Must have a minimum of 5 years of office administrative/secretarial experience.

• Excellent written and verbal communication skills.

• Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.

• Technical vocabulary and terminology common to the assignment.

• Strong organizational skills and the ability to prioritize administrative deliverables.

• Effective leadership skills.

• Professional telephone and personnel interactions/practices.

• Demonstrated knowledge of filing systems and common office procedures.

• Experience with budget activities may be required.

• Ability to make decisions on matters that do not require management-level involvement.

• Must have the right to work and remain in the United States without visa sponsorship.

• Must be able to demonstrate basic to intermediate proficiency using Microsoft Teams, Excel, Word, Outlook, and PowerPoint.

• Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.

• Must be able to provide clear communication to other personnel in a professional manner at all times.

• Must be able to perform multiple tasks while meeting deadlines.

• Must be willing and able to work overtime with little or no notice.